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Information for event organisers

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If you are organising an event expecting to attract 5000 or more people, then you are required under legislation to notify The Department of Planning, Transport and Infrastructure.

Read carefully through the 4 step process for organising an event as failure to notify The Department of Planning, Transport and Infrastructure may seek to recover costs from you for the event.

Submit your event application

Organising an event

Step 1. Check the requirements

Confirm if you expect 5000 or more people to your event and whether your event will have an impact on train, tram and/or bus services.  If this is the case you must complete the event notification forms and return them to The Department of Planning, Transport and Infrastructure. 

Step 2. Receive assessment advice

The Department of Planning, Transport and Infrastructure will advise you if a Public Transport Plan is needed and whether you need to attend a meeting, within one month of receiving your event notification form. Where notification has been made less than 6 months prior to the event, a determination will be provided as soon as practicable.

Step 3. Public Transport Plan determination

Within 1 month of receiving the completed Event Notification form, DPTI will formally advise the Venue Manager of the determination for special passenger transport services.  This could include:

  • A determination of whether the event is considered Commercial or Community;
  • A proposed passenger transport plan, including arrangements for special passenger transport services;
  • Notification that no further action is required – special passenger transport services are not required for the Event nor are disruptions to regular passenger transport services anticipated.

Where DPTI has determined that special passenger transport services are required DPTI will, in consultation with the Venue Manager and/or Event Organiser and other relevant stakeholders, develop a Public Transport Plan.

Step 4. Obtain approval

Obtain approval of the Public Transport Plan from The Department of Planning, Transport and Infrastructure.

Contact us

For more information and enquiries, contact Special Events at The Department of Planning, Transport and Infrastructure:
Email: DPTI.PTSpecialEvents@sa.gov.au  

Phone: (08) 7109 7230
Mail: Attn Senior Project Officer Special Events
the Department of Planning, Transport and Infrastructure
GPO Box 1533, Adelaide SA 5001